Privacy Notice
Inbitwin Limited
 

Inbitwin Limited (“Inbitwin”, “we”, “us”, or “our”) collects and processes personal data relating to our clients in order to effectively manage client relationships. We are committed to being transparent about how we collect, use, and store your personal data and to fulfilling our data protection obligations under applicable law.

What Personal Data Do We Collect?

We may collect and process the following types of information:

• Full name

• Email address (work and/or personal)

• Telephone number (work and/or personal)

• Job title and role

• Company name

• Records of visits to our offices or premises

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How Do We Collect Personal Data?

We collect data in several ways, including but not limited to:

• Email correspondence

• Face-to-face meetings

• Your LinkedIn profile or your company’s website

• Online forms or queries submitted via our website

Data is stored securely in our internal systems, which may include platforms such as FileMaker, Microsoft Dynamics, Ceta, and Mailchimp.

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How Do We Use Your Personal Data?

Your data may be processed for the following purposes:

• To communicate with you regarding our services, updates, or news (with your consent, where applicable)

• For administrative purposes, including security of our systems and infrastructure

• To fulfil legal and regulatory obligations

• To comply with court orders, and to protect or assert our legal rights

• In cases where content delivery is part of our contractual agreement (e.g., via our production tracking systems such as ShotGrid)

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Lawful Bases for Processing

We will process your personal data only where at least one of the following applies:

• You have given explicit consent (which you can withdraw at any time)

• It is necessary to perform a contract or take steps at your request prior to entering into a contract

• It is necessary to comply with a legal obligation

• It is necessary for our legitimate interests (e.g., maintaining accurate records, effective business operations), or the legitimate interests of a third party

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Who Has Access to Your Data?

Access to your personal data within Inbitwin is limited to those who need it to carry out their roles. This may include:

• Directors

• Producers and Production Team

• Bidding and Business Development Teams

• Finance and Accounts Departments

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Transfers of Data Outside the UK/EEA

Your personal data may be transferred to and stored in countries outside the UK or European Economic Area (EEA). Where this occurs, we ensure that adequate safeguards are in place in accordance with the UK GDPR, such as standard contractual clauses or equivalent mechanisms approved by the ICO or relevant data protection authorities.

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How Do We Protect Your Data?

We take the protection of your data seriously. We have implemented appropriate internal policies, procedures, and technical controls to prevent unauthorised access, misuse, loss, or accidental destruction of your data. Access to your data is restricted to those employees and systems necessary to perform our services.
 

How Long Does Inbitwin Keep Your Data?

Inbitwin will retain your personal data for the duration of our client relationship and as long as necessary to fulfill the purposes for which it was collected, including any legal, accounting, or reporting obligations.

You may unsubscribe from our Mailchimp mailing list at any time if you have previously consented to receive marketing communications from us.

If you wish to be fully removed from our Mailchimp system—including both unsubscribing and deletion from any archives—please contact: contact@inbitwinvfx.com
 

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Your Rights

As a data subject, you have the following rights under applicable data protection laws:

• To access and request a copy of your personal data held by Inbitwin

• To request correction of any inaccurate or incomplete data

• To request the deletion of your data or for Inbitwin to stop processing it, where it is no longer necessary for the original purpose

• To object to the processing of your data where we rely on legitimate interests as the legal basis

• To request a temporary halt to data processing where there is a dispute over the accuracy of the data or the legitimacy of our processing grounds

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If you would like to exercise any of these rights or have questions about how Inbitwin collects, uses, or stores your data, please contact:
📧 contact@inbitwinvfx.com

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To make a formal Subject Access Request (SAR), please email contact@inbitwinvfx.com.

If you believe Inbitwin has not upheld your data protection rights, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF
🔗 https://ico.org.uk

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What If You Do Not Provide Personal Data?

In some cases, we need basic contact information—such as your email address or telephone number—to manage the client relationship and deliver services. This information may be obtained through your direct communications with us.

If you object to us recording and storing your contact details, please notify us at contact@inbitwinvfx.com and we will remove your information from our systems.

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Changes to This Privacy Notice

We may update this Privacy Notice from time to time without prior notice. Any changes will be reflected on our website and take effect from the date of posting.